How Business Owners Can Track Employee Hours

The Federal Labor Standards Act mandates businesses to track employee hours and their wages. Every business must track the time and day of an employee’s workweek, including the number of work hours per day and per week. This gives a deeper insight into labor cost and employee efficiency and productivity. Harvard Business Review states that untracked work hours cost 7.4 billion dollars per day to the national economy, so tracking employee hours is one of the best ways to boost productivity and efficiency while preventing time fraud. Manual time tracking is prone to mistakes, errors, fraud, and loss of data and there are high chances that some employees might be incorrectly tracking their time. In other cases, an employee might not get paid for hours worked because their hand writing could be inillegible. This could result in legal trouble with employees.

Luckily, there are better and more accurate ways to track work hours.

Best Way To Track Employee Hours

Thousands of organizations use outdated manual time tracking and end up losing up to two hours per week per employee, which amounts to losses worth $50,000 annually for each worker. Tracking time with pen and pencil can be cumbersome and result in inaccurate records.

Accurate time tracking allows employers to generate precise payroll numbers, ensuring compliance with labor laws. So what is the best way to track employee hours?

There are more advanced time-tracking solutions available to business owners, including biometric time clocks for hassle-free attendance management.


Hardware-based time clocks get an outright edge over manual time tracking that can help eliminate error-prone reporting. A time clock tracks what matters accurately. Save time by tracking work hours with intuitive time clock software that tracks employee attendance, breaks, and time off hassle-free, eliminating the risk of manual errors. The best employee time tracking software is your tool to control cost with pay rules. Processing payroll becomes easier, accurate, and reliable with a time-tracking solution like a biometric timeclock.

how to track employee time

How Does A Biometric Time Clock Work To Track Employee Hours?

Biometric time clocks are designed to help a business securely track employee hours or shifts. With a biometric time-tracking solution, employees can clock in and out with their fingerprints. Here are some of the top advantages of such an attendance recording solution.

Eliminate time fraud

With time-tracking software that uses a biometric identifier, attendance becomes accurate, eliminating the risk of buddy punching.  A biometric time attendance tool eliminates the chances of colleagues clocking in on behalf of their friends or manipulating the number of work hours because of the need of a fingerprint with an automatic time stamp.

best employee time tracking tool

Biometric systems reduce the risk of such time fraud, making time tracking more secure as employees must be physically present to check-in and out. Without their physical presence, time cannot be authenticated on the system.

Time saving

A manual attendance system is extremely time-consuming and a burden to the HR and payroll teams that have to process timestamp records, and then spend time on reconciling the same for accuracy.

time clocks for track employee hours

Biometric attendance systems, on the other hand, automate the task. That means all of the data is automatically synced in real-time, without any manual intervention. The time saved can be productively used for more valuable work.

Authorize Employees

With multiple worksites in different locations, tracking attendance can get tougher. Tracking employee attendance and work hours in different locations becomes easier with biometric data. Some biometric time clocks are designed with features to adapt attendance processes that comply with local laws relating to personal data.

how to track employee hours

That means the same system can be rolled out at different locations, with check-in processes conforming to local laws.

Streamline Shift Handovers To Track Employee Hours

When you are unsure how to keep track of employee hours, especially when they work in shifts, biometric systems have the answer. These time-tracking solutions can quickly process employee data, helping speed up the process in seconds.  Now tracking labor costs and auditing time records is a breeze with biometric time tracking.

the best time-tracking solution

Accuracy of records

Considering fingerprints have been around a while longer than Face ID, it is unquestionably more precise in terms of data collection and verification. It is also more convenient for identification uses since fingerprints are undeniably unique to each person, thus guaranteeing accuracy of records.

Biometric attendance systems ensure that the employee records are always up to date, eliminating the risk of error and fraud and giving you peace of mind to operate your business seamlessly.

Fingerprint versus Facial Recognition: What Should You Buy

Fingerprints have been used for various security purposes such as identifying criminals, entering state databases, and being used as passwords or logins. Facial recognition biometrics tools are new compared to fingerprint methods which means facial tools still have bugs and mishaps, therefore, making them less accurate than fingerprint tools.

fingerprint scanning for time tracking

Fingerprint scanning is comparatively more stable and likely to stay unaffected by psychological factors, such as mood, fatigue, or psychology. Besides, fingerprint recognition is believed to be the best way to track employee hours as it does not require a person to stay steady. Additionally, a user need not be in a certain posture for accurate facial recognition. The system starts to work precisely when a user touches the scanning surface of the time-tracking equipment. With fingerprint scanning, there is a low potential for circumvention.              

How To Keep Track Of Employee Hours: The Verdict

Biometric time attendance tools are an important way to track employee time. Employees are identified with their fingerprints in a functional and accurate way while also eliminating chances of error and human fraud. With these software solutions handy, your organization can heave a sigh of relief that you are working in compliance with local labor laws. Accurate records ensure that everyone gets paid their dues.  

facial recognition for employee attendance

Both fingerprint and facial recognition have their own advantages and cannot replace each other, but as far as personal identification is concerned, especially employee time tracking, you can vote for fingerprint scanners than facial recognition. Using fingerprints is a better option in mass surveillance applications.


Ravneet Kaur

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